The format of remote work in principle became possible only with the advent of certain technological tools. Just as a car will not start without an engine, remote work is unthinkable without a minimum list of mandatory elements.
Preparing software
The most important criterion for the success of working from home is the availability of the necessary software. Without any of the components, a full-fledged organization of the work of a remote team is impossible. The primary task of the IT department is to ensure that each employee has access to all the tools.
Choosing a chat for a company
Small companies can use chile email list Discord — although it is designed for gamers, it also allows for messaging and calling. Telegram is also suitable only for small teams, but Slack or Microsoft Teams are more versatile options.
Installing video conferencing software
Ideally, each employee should have 2-3 interchangeable options at hand (for example, Zoom, Skype, Hangouts). Free versions are quite suitable. And now about some important principles of organizing corporate communication remotely:
When making calls, it is mandatory to use video communication;
use of the screen sharing and broadcasting function (this is guaranteed to increase the speed of information transfer);
It is recommended to arrange calls in the chat by entering information into the calendar;
save recordings for important calls.
Calendar - for every employee
This is very important! Without a calendar, an employee may periodically forget about certain events, and the manager will not have the opportunity to personally control everything after the organization switches to remote work. Employees must enter information about all meetings and conferences in their personal calendar. Google Suite or Office 365 offer the option of maintaining one calendar for the entire team.
Using the cloud with documents or wiki
Forget about folders on personal devices: they make life much more difficult for both the manager and the company team. When working remotely, you cannot do without the cloud - Google Docs, Office 365 or any other. During video calls, there is often a need to open a document and work on it together.
E-mail
It allows you to control access without distributing it to personal accounts. As for other aspects of remote work, email is not used here.
Optional software
Task trackers and drawing programs like Miro or Figma will be very useful when working remotely, but only advanced adepts will be able to use them.