1. Working with two screens
For years we worked with one screen and only our developer worked with two screens. Last year we added a screen for each of us so that we all work with two screens. We felt a change immediately from that day on. Each screen has a different browser with other tabs open and switching between websites (email, Trello, Google Drive, etc) is much faster and more efficient.
If, for example, you want to give a customer feedback number in philippines your site, the website will open on one screen and the email will open on the other screen. This alone significantly shortens many processes, and you can do the math yourself when it comes to dozens or hundreds of such interactions a day.
2. Standing
No, I don't mean a comedy show
The concept of “standup” is borrowed from the world of startups. Startup teams start the morning with a review of the status of each person’s tasks during the day. In many cases, the review is done standing up (hence standup), but of course, it is not mandatory.
This process, which is supposed to take 5-10 minutes each morning, puts employees (and you) into a daily routine and allows you to create a smart set of priorities on the one hand and focus on important tasks on the other hand.
2 screens
3. Working with software tasks
Don't rely solely on remembering things by heart. All of your tasks should be written down and documented in an internal knowledge base . Many of us simply collect all tasks via email and even send emails with tasks. We did this for a long time, but working with an external to-do list and external project management software (like Trello, which we work with) will improve your efficiency.
Once there are too many things "on your mind" or your email is flooded with tasks, you cannot prioritize properly, you cannot stay focused and mobile, you get overwhelmed and you miss things.
With a task management system, as an employer, you can ensure which tasks are open for each person, which tasks are being handled, which tasks are waiting for a third party, and which tasks have already been addressed.
4. Daily summary
As with Section 2 (Get Up), this technique also requires a few minutes to ensure your employees are using their workday correctly.
Five to ten minutes before each end of the day, each employee can send you (or the personnel manager/his/her department) an email with all the things he/she has done that day.
The email should not be long and 50 lines long, but concise and summarise in short points all the tasks completed and the tasks or comments that need his/her attention.
If you apply the 'Standup' correctly, a 'Daily Summary' technique is not always necessary.
to-do list
5. Start with the heavy morning tasks
Have you arrived at the office? Or maybe you drink coffee ? This is the best time to do your heavy tasks and get on with them. If you put off heavy tasks until the end of the day, one of two things will happen: either you will put them off until the next day, or you will be tired, not focused and will not do them efficiently enough.
If there is a task you need to do and you are constantly putting off and putting off, set aside time for it on your joint schedule so everyone knows not to bother during the time you have budgeted. More tips on time management can be found here.