What should an invoice include? – 12 essential elements

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Anyone who starts a business will sooner or later have to issue invoices for goods and services sold. What should an invoice include? Since it is an official document, its content is strictly regulated by law. Using the tips provided here, you will surely be able to issue invoices correctly.

What should an invoice include? – index:
The word INVOICE
Unique invoice number
Seller's name and address
Buyer's name and address
Invoice issue date
Delivery date
Description of products and services provided
Price and quantity of each product or service provided
Total amount due
Due date
Payment methods
Applicable taxes
The word INVOICE
What should an invoice include ? If you want to issue an invoice, then the word “invoice” must appear on it . This indicates that it is an official document confirming the sale of goods or services. This word armenia whatsapp number database the invoice from other documents used in business, such as a warehouse release form or a commercial proposal, which may also contain some typical elements of invoices.

Unique invoice number
Each invoice should have its own unique number. The numbers should be assigned sequentially and there should be no breaks in the sequence . To make things easier, you can use multiple invoice number series. This is especially useful for large companies. Each series can have its own numbering and apply to sales from different warehouses and trading platforms. By grouping your invoices, you will find it easier to identify your company's sources of revenue.

Seller's name and address
On your invoice, you need to provide details that will identify you as the seller . Depending on the type of business, this could be your name or the full name of your company. Here you also include your business address and tax identification number.

what should an invoice include
Buyer's name and address
The invoice must clearly identify to whom you sold your goods or services. Here, you enter a set of data similar to that of your company. If the buyer is an individual, you usually do not need to issue an invoice . However, you may need to create such a document at the buyer's request. In this case, it will be sufficient to enter the buyer's first and last name in the space provided for the buyer's data.

Invoice issue date
You have a specific period to issue the invoice . How do you know when to issue it? This is determined by tax law. Since invoices are used, among other things, to calculate the taxes due, you cannot wait too long to issue them. Why? Invoices issued after the deadline can be considered deliberate tax evasion. If you don't want to miss the deadline, ask your accountant or use a tool that tells you how much time you have to issue your invoice .

Delivery date
What should an invoice include? You should also specify the date of delivery of the goods or services on your invoice. This is usually a specific date, but for some services it may be the month in which the service was provided. If you bill your customers in advance, the delivery date may refer to the scheduled delivery date of the goods or services and be placed in the future.

Description of products and services provided
Invoices must accurately describe what you have sold . This applies to both goods and services. In the case of goods, it is a little easier, as you can provide, for example, the EAN (European Article Number) or GTIN (Global Trade Item Number). When selling services, you must also specify what the service is about, so that there is no doubt that you have provided it.